Accessing The Koha Administrative System

In order to access the Koha Admin page, you will need to navigate to the correct location using the link that corresponds to your district:  

Bessemer:  https://bes-intra-library.remc1.net/

Chassell: https://cts-intra-library.remc1.net/

Copper Country ISD: https://ccisd-intra-library.remc1.net

Copper Island Academy: https://cia-intra-library.remc1.net/

Ewen Trout Creek:  https://etc-intra-library.remc1.net/

Ironwood: https://iwd-intra-library.remc1.net/

Stanton: https://stpsd-intra-library.remc1.net/

REMC1: https://remc1-intra-library.remc1.net/

This link will bring you to a page to login, this is shown as the first image in this section. You will want to use the username and password that you use to sign onto district computers and your school's internet. Make sure that the library option is set for your school's library and not "My Library". Once you have logged in, you will be brought to the main Koha menu shown as the second image in this section.   

Searching The Catalog 

To search your school district's Koha catalog, use the search bar at the top of the screen; make sure that the tab underneath the search bar is set to "Search The Catalog". This is shown in this section's first image. 

The second image in this section shows the form that your search results will take. They will list the title, author, media type (books, video, etc), and availability in your library system. All of these options can be used as search terms for searching the catalog. 

Checkout and Check-in

1. To check out an item from the catalog you will need to use the search bar at the top of the Koha page, make sure that the tab that you have selected is the checkout tab; this is shown in the first image in this section. When checking an item out of the Koha catalog, you must first find the user that you are checking the item out to; if you try to check out the item by entering the barcode into the first search bar, it will not work. Enter the first or last name of the person that the item is being checked out to into the search bar, this will bring up a list of users in the system; this is shown in the second image in this section. 

   1. Alternatively, see Printing a Patron Card for another option of entering students name during this step.

2. Once you have found the correct name in your search results, click on it. You will be brought to the check outs for this user, an example of what this page should look like is shown in the third image in this section. 

3. From the checkout tab, simply scan or type the barcode into the checkout box; it should automatically enter the result. In the event that the barcode is not automatically entered, simply press the "checkout" button. This step is shown in the fourth image in this section.

4. The item should show up in the list of checkouts for the user as show in this sections fifth image.

5. To check an item back in, you will want to use the search bar at the top of the Koha window once again. This time however, select the "check in" tab shown in the sixth image for this section. 

6. Simply scan or type the item's barcode into the search bar and the item will be checked back in; you will be brought to another page confirming that the item was checked back in correctly, this page is shown in the seventh image of this section.            

Adding New Users to Koha

Create a patron:

For students in school systems this should be automated from powerschool information, this is mostly only for non school instances.

1. In the upper left click "Patrons"

2. Click + New patron and pick a user type that matches the patrons use case

3. You must enter Surname, card number. Library and category should already be filled in but can be changed. First Name would also be recommended and contact info if needed.

4. Hit Save

Create a intra (staff side) user

1. Follow the steps above for creating a patron, but on the create page fill in a username and password under the OPAC/Staff login section.

2. Once the user is saved Assign them permissions by pressing More then Set Permissions from the Patron details page

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3. At a minimum give them catalogue the other options depend on what they need to do and are labeled on the page, you cannot give more powers to someone then you already have. If they need additional powers contact the helpdesk by creating a ticket with their koha username, school district, and what permission they need in the ticket information.